Today is Earth Day, and with keeping to the theme of "thinking green" our team of specialists put together a few simple tips on how your organization can leverage technology and RoundTower's expertise to help the environment and the bottom line.
Stop Using Paper!
The first step in digital transformation is taking a real hard look at what documents can be automated, integrated, or needs to be accessible remotely — removing inefficient manual business processes.
Order forms, reports, contracts, manuals, archives – none of that needs to be on paper. Honestly, there are very few business documents that are required to be on paper, unless you're a lawyer.
Besides conserving trees, going paperless saves money. In the U.S. businesses spend over $120 billion per year on printed forms and throw away an average of 1 million cartridges per day. That’s a waste we can stop.
Printed documents cost you more than ink and paper; it wastes an even more finite resource - time. Paper documents cannot be automated, integrated, or accessed remotely. They force you into manual processes that slow down your business, increase staff-hours, and allows for human error.
Reallocate what you are spending on ink and paper and apply it to a digital strategy. RoundTower has helped organizations big and small unlock latent potential by creating consistent, reliable, and cross-silo work processes. Automate repetitive tasks and integrate your platforms to establish powerful workflows without using a single drop of ink.
So, next time you hit print, ask yourself whether it needs to be on paper. The answer is almost always no.
Embrace Electronic or Cloud Document Storage
Get rid of the file cabinet. Remember, you stopped printing everything, there's now no need to keep physical storage around.
Maintaining the perfect climate for paper documents is not only an environmental burden but comes as an additional cost to the business. A four-drawer file cabinet holds an average of 10,000 documents, takes 9 square feet of floor space, requires one employee, and costs $1,500 per year to maintain.
To make things worse, there’s inefficiency of digging through file cabinets for information, and the even higher chance that the documents never made it to the cabinet. There's also the risk of flood or fire wiping out vital records, a disaster that can doom a business.
RoundTower has you covered with holistic solutions that combine security, storage, and native cloud strategies. Making it even easier for you to ditch the filing cabinet, and add cloud storage and data protection to your digital transformation strategy check-list.
When you find yourself sifting through the file cabinet, ask yourself why you're not looking in your ERP, CRM, ITSM and or cloud storage.
Technology enables you to work from anywhere in the world. Which leads to lower costs, happier workers, and more productivity, making this a win for the environment, team, and business.
Instead of commuting to the office, more and more people are working remotely, resulting in a reduction of cars on the road. Fewer cars can equate to less pollution. Also, consider the research led by Stanford economics professor Nicholas Bloom, who says working from home makes you happier and more efficient.
Businesses can proceed to operate during weather emergencies. Employees on business trips can stay connected to the office. Motivated employees can work even when they’re off the clock. Besides, if you have more people operating remotely, there is less of a need for office space - less overhead.
We understand that there are very few business models that can embrace a workforce that operates all of the time remotely. However, RoundTower has blended the internal infrastructure you're accustomed too with the scalability and security of the cloud to offer you a collaboration solution that enables your team to communicate as if they were at the office.
How can you say NO to technology that enables your team to rid their space of paper, ditch the filing cabinet, and work from anywhere in the world? While also lowering costs, improving morale and productivity, and changing the world for the better!
And did it mention, it's good for the environment?